Meeting Rooms
The Chetco Community Public Library District is aware of the need for meeting space for local groups. Making available such accommodations to the public is an additional service, which the Library may render under conditions set by the Library Board. Permission to use the meeting room does not constitute an endorsement of a group’s policies or beliefs.
Library meeting rooms are available to groups or organizations which have a cultural, educational, civic, social, political, religious, or professional focus; other community-oriented organizations; or, to persons volunteering as tutors as part of a non-profit program. Meeting rooms are not available to non-library groups or individuals for the promotion or sales of services or products, fundraising, conducting classes for profit, or private social functions. Meetings shall be open to the public. No admission may be charged or donation solicited as a condition of entry. No items or services may be sold (excluding library program materials).
The following guidelines apply to all non-library meetings held on library premises:
- Meeting rooms are only available for use during normal library hours.
- The person reserving the room is responsible for ensuring that no alcoholic beverages are allowed.
- For safety reasons the stated capacity for each room must not be exceeded.
- Groups are responsible for arranging chairs, tables, and other equipment provided in the meeting rooms to meet their own needs. Following their use of the room, groups must return the room to its original state. Clean-up of the room by the group is required. You must include time for setup and breakdown in your reservation request.
- The following disclaimer will be posted in the meeting room: “The library does not advocate or endorse the policies or purposes of any group or individual using the library meeting room. The library is not liable for injury to person or property arising out of use of the meeting room by an outside group or individual.”
- Meetings held in any meeting room must not disturb normal library operations. The Library reserves the right to stop meetings that are disruptive to normal library operations.
- Library meeting rooms may not be used for any activities prohibited by law.
The Library reserves the right to reject any reservation if it is determined that the organization has abused its past privileges, including but not limited to: violation of any of the preceding policy and procedures, vandalism, theft, failure to exit the building on time, and failure to appear for a scheduled meeting. The acceptance of library policy and procedures (electronically or in person) assigns responsibility for loss or damages to the room and loss or damage to any library property or equipment used during the meeting to the person submitting the application.
Space, staff limitations, and library schedules necessarily require regulatory measures, which affect the use of the meeting room. These rules may be modified for official library functions when deemed appropriate. The Library Board and Library Director reserve the right to deny permission to use the meeting rooms or make exceptions to policy.
NOTE: The library’s use of meeting room space takes precedence over outside reservations. Occasionally, it may be necessary to cancel or move a meeting reservation if a specific space is needed by the library. Every effort will be made to give adequate notification to the organizer and/or organization affected.
BY RESERVING A ROOM, YOU AGREE TO THE ABOVE POLICIES.
Room reservations are free. The library is closed on Sundays and holidays. Check our Events Calendar to see if we are open on the day you need a room. Room availability is not guaranteed. When demand for rooms is high, preference may be given to local residents and organizations.
Due to popularity, room use is restricted in order to provide access to our rooms to as many people and individuals as possible. Each group or person may reserve two rooms per week and have a maximum of 10 active reservations at at time. Rooms may be reserved up to 90 days in advance. Rooms are also available on a walk-in basis, beyond the two-reservations-per-week limit. Walk-in reservations must begin immediately and may be reserved for a maximum of 4 hours, once per day.
Rooms no longer needed should be cancelled 24-hours in advance. Two no-shows in a 6-month period will result in a 6-month restriction on advanced room reservations. Walk-in reservations are allowed during the 6-month restriction period.
We currently offer three meeting rooms:
- Forest Room: Formerly known as the Large Meeting Room, this room is off the lobby and has a room capacity of 82. Tables and chairs are available for your use, but you must set them up and break them down. We do not provide room setup service. There is an 82″ screen tv available for use as a projector. You must provide your own laptop.
- River Room: This room can be accessed from the lobby or the main part of the library and has a room capacity of 18. There are typically 2-4 tables and 6-8 chairs in this room, but more may be available upon request. There is not a projector in this room.
- Annex Conference Room: This room is across the street at 402 Alder St., in our Library Annex and has a room capacity of 16. It has a large conference table and 8 chairs (more available upon request). When arriving for this room, you must first come to the main library to request the building be unlocked. There is a projector and screen in this room. You must provide your own laptop.